Do you ever get to the end of a working week and think to yourself… what have I actually achieved this week?
We all want better meetings. Of the 62 Meetings attended monthly by employees, 31 Hours are spent unproductively. And that comes at a cost: an estimated $37 billion is lost every year to unproductive meetings. It’s evident we’re meeting lots but it’s clear we need to learn to meet smarter.
In our latest post, we explore 5 things you can do make your meetings more productive: from ensuring you take good notes, sharing those notes and to using technology like wireless presentation systems for easy screen sharing and reference points.
There are plenty of guides, hints & tips on how to have better meetings, some of them on this very blog – but what could be more important is knowing what’s currently killing your meetings. What’s the problem that you need to fix?
In days gone by our best thinking would have been done sat alone, staring into space or scribbling ideas down on pieces of paper.
Nowadays, it's increasingly on our screens where we all do our best thinking. You see, our screen is an extension of ourselves - a portal into all of the things that matter most to us: images, bookmarks, sketches, notes, browsing history, dashboards....and showing what's on our screens is now becoming commonplace in every organisation.
Sharing our screens with others, or allowing them to view ours, invites a useful voyeurism and can help people and organisations share our best thoughts quicker than ever before.
But what other benefits can screen sharing bringing your organisation?
Everyone is guilty of attending, running or organising a poor meeting - it happens (unfortunately). But what exactly are the biggest productivity sins in a meeting room?
No matter what type of meeting it is, whether you're discussing strategy with a team of C-suite executives or brainstorming ideas with creatives, there's a good chance you commiting at least one of the sins of meeting room productivity.
Meetings tends to dominate the working day and there are, on average, around 11 million business meetings each and every day. They come in a variety of sizes and are organised for many reasons: reviews, brainstorming, planning, idea generation, information transfer and even meetings about meetings.
Meetings are also costly affairs: just think what it costs to bring 6 people into a meeting for an hour and a half; think also of the opportunity cost of that 90 mins, that is - what else could those 6 people be doing during that period.
When we bring people together, it's imperative that that time is as productive and effective as humanly possible.
With that in mind, we've compiled a list of 7 easy-to-implement changes that will start you on your way to maximum meeting room productivity.
Where you work has a meeting room, right? Maybe you’re a remote worker, and then everywhere is a potential meeting room!
Even if you don’t have access to a dedicated meeting room, you probably have a space that is frequently used as a meeting room. What's the plan when those spaces are occupied? Maybe it’s time you equipped your working space for pop up meeting spaces?
You're away from the office, meeting a customer or a client, a contractor or a supplier or just a person you need to have a meeting with. Maybe you arrange to book a meeting room in a hotel or exhibition centre. Maybe you look to a remote working virtual office space company such as Regus. Does it have the equipment you need?
Meetings have outcomes, on this we can all agree - meetings don't take place in a vacuum (or in a Roomba for that matter...), there's a reason to have a meeting and whatever the meeting was for, it probably doesn't end at the culmination of the meeting itself - so you're going to need to take meeting notes.
Whether to ensure actions are followed up on or to guarantee accuracy of what was agreed – and everything in-between, meeting notes are essential. Why just take meeting notes when you could be taking super, amazing, incredible, killer meeting notes! So, follow these tips to rev up your note-taking technique and make sure you’re getting the most from your meetings!
One of the key benefits of a wireless presentation system is the removal of unnecessary wires from your meeting spaces with the goal being your team walking into any meeting room, and with a couple of clicks on their device, wirelessly send what's on their screen to the main meeting room screen.
But how does this relatively small change make such a difference to your competitiveness as an organisation?